Blog Achieve Secure End To End Process Automation

As a RunMyJobs or ActiveBatch customer, you’ve already witnessed firsthand the benefits of automating business processes. But while your workload automation solution has likely been your go-to solution for connecting and integrating applications, servers, and systems, as well as automating workflows that involve these various components, we won’t be surprised if you’re using other tools for exchanging files across your organization or with your customers, suppliers, and other trading partners. If you’re doing that, we’d like to suggest you check out JSCAPE MFT, a managed file transfer solution that natively integrates with RunMyJobs and ActiveBatch. 

JSCAPE MFT enables highly secure, reliable, and regulatory-compliant file transfers for intraorganizational and B2B file exchanges. With JSCAPE MFT, you can easily integrate those file exchanges with your RunMyJobs workflows, thereby achieving highly secure and verifiable end-to-end process automation. In the following sections, we’ll walk you through the key benefits of combining these two solutions and explain why it’s a big step in automation initiatives.

Improves Efficiency

One of the biggest benefits of combining RunMyJobs or ActiveBatch and JSCAPE MFT is improved efficiency. Allow us to give you an example. Let’s say you run a chain of retail stores across the country and you want to update the process of pulling in sales data from store outlets, updating inventory, and sending out purchase orders for stock replenishments.

You can use JSCAPE MFT to transfer files containing sales data from all your store outlets into a central location and then upload those files to a folder in your internal network. JSCAPE can do these tasks on a regular schedule, say every Friday at 8PM, or in response to specific events, like as soon as the files in question are updated at their respective outlets. 

At the same time, you can use RunMyJobs or ActiveBatch to integrate this process with your inventory system so that your inventory data is automatically updated based on the sales data collected by JSCAPE MFT. That’s not all. You can even use RunMyJobs or ActiveBatch to integrate these further with your ERP system so it will initiate purchase orders for stock replenishment based on inventory levels. 

While you can certainly perform all these tasks manually, automating the entire process from start to finish can eliminate human errors and cut down completion time significantly. Also, even if you can put together a similar system using RunMyJobs or ActiveBatch and other file transfer solutions, they won’t be as trouble-free as a RunMyJobs-JSCAPE MFT or ActiveBatch-JSCAPE MTF environment. Let’s talk about this in more detail in the next section. 

Minimizes Integration Risks and Challenges Due To Workarounds and Custom Code 

To incorporate file transfers with RunMyJobs or ActiveBatch-enhanced business processes, some organizations integrate RunMyJobs or ActiveBatch with a third party MFT solution or even multiple disparate file transfer solutions. The reason they sometimes use multiple disparate solutions is because different trading partners may have different file transfer protocol preferences. 

To carry out integrations with different file transfer solutions, you’ll have to employ workarounds and customized coding for every single solution—a method that’s not only time-consuming, but also prone to incompatibilities and process errors. Even if you only need to integrate with a single MFT solution (MFT solutions already support multiple file transfer protocols), that integration will still require workarounds and custom code and hence is still susceptible to incompatibility and process error risks. 

RunMyJobs and JSCAPE MFT, or ActiveBatch and JSCAPE MFT, on the other hand, integrate with each other natively. That means linking all these different tasks and systems is more akin to just plugging them in instead of stitching them together. 

The sheer complexity of non-native integrations can be a major challenge from a development standpoint. Non-native integrations are more expensive to develop and can take a substantially longer time to deploy. Furthemore, these integrations are difficult to document and maintain. If you want to implement changes later on but the person who built those workarounds or wrote the customized code is no longer with your organization, you might have to start all over again. 

Since RunMyJobs or ActiveBatch and JSCAPE MFT are natively integrated, their integrations are devoid of all these issues. They’re quick to deploy and easy to maintain.

Ensures Compliance Through Built-in End-to-End Security 

For businesses operating in highly regulated industries like healthcare, financial services, and payment processing, using RunMyJobs or ActiveBatch in conjunction with JSCAPE MFT can greatly simplify compliance initiatives. A RunMyJobs or ActiveBatch-JSCAPE MFT environment provides end-to-end security and visibility right off the bat. 

For example, in healthcare—which is governed by the Healthcare Insurance Portability and Accountability Act (HIPAA)—many healthcare providers already use RunMyJobs or ActiveBatch to automate several compliance-related tasks such as:

  • Encrypting and decrypting electronic protected health information (ePHI);
  • Generating workflow-related audit trails for future HIPAA compliance audits;  
  • Integrating with security tools and kicking off security-related tasks such as vulnerability scans, incident response, and data loss prevention (DLP)

These healthcare providers can integrate RunMyJobs or ActiveBatch with JSCAPE MFT and use the latter for file transfer-related tasks such as:

  • Running scheduled files transfers involving electronic health records (EHRs) between hospitals and clinics or between healthcare providers and insurance companies;
  • Facilitating large file transfers involving medical images (e.g., X-rays and MRIs);
  • Transferring sensitive patient data from an EHR system located in one building to a billing system located in another building.

For the two non-scheduling examples outlined above, RunMyJobs or ActiveBatch can be used to trigger events that would fire off the JSCAPE MFT file transfers. For example, RunMyJobs or ActiveBatch can monitor the imaging system and then prompt JSCAPE MFT as soon as an image is produced. As discussed in the blog post “Meeting MFT Security, Reliability, and Compliance Requirements with JSCAPE”, JSCAPE MFT is equipped with a host of security features that ensure covered entities meet HIPAA compliance requirements during file transfers. 

Cuts Down Issue Resolution Time 

Finally, another advantage of using both RunMyJobs or ActiveBatch and JSCAPE MFT is that they come from the same vendor—Redwood Software. That means you gain the convenience of having practically one solution and one point of contact for customer support. Not only are the two solutions designed to work together seamlessly, having a single point of contact for support can also significantly reduce resolution times should a problem somehow arise.

This setup can be particularly valuable for businesses that don’t have a dedicated IT department and hence have to rely on a vendor’s tech support team for every problem. With a single point of contact, you can avoid the hassle of having to coordinate with multiple vendors and support teams—a process that sometimes leads to business-impacting delays due to bouts of finger-pointing. 

Final Thoughts

Using RunMyJobs or ActiveBatch in conjunction with JSCAPE MFT is a big step in improving your process automation initiatives. By integrating these two solutions, you can boost efficiency, minimize risk of process failure, further ensure regulatory compliance, and cut down issue resolution times. If you’re already a RunMyJobs or ActiveBatch customer, we invite you to schedule a demo with us so we can show you exactly why RunMyJobs or ActiveBatch and JSCAPE MFT is the strongest combination for process automation.   

To schedule a demo, click here